Objectives
The primary objective of the FYP Quality Testing Portal is to automate the final year project submission and review process, reducing manual effort and improving efficiency. The system enables students to upload essential project-related materials such as CVs, demo videos, banners, and reports. It supports real-time feedback and notifications, ensuring timely communication among students, supervisors, and QA testers. Supervisors and testers can review submissions based on predefined checklists, with the ability to approve or reject them accordingly. Additionally, the system includes an automated CV testing feature that compares submitted CVs against a standard template. To support academic oversight, the portal also provides HODs and Directors with up-to-date status reports on all ongoing project evaluations.
Socio-Economic Benefit
The "Streamline Submission and Revision of FYP for Open House" portal brings significant socio-economic benefits to educational institutions and students alike. By automating the Final Year Project (FYP) submission and review process, the system saves valuable time and reduces administrative burden on faculty, QA testers, and academic authorities. It eliminates delays caused by manual checking, thereby improving the overall efficiency and quality of project evaluation. For students, it ensures transparency and timely feedback, which enhances learning outcomes and project quality. The notification system ensures smooth communication, minimizing confusion and repetitive effort. On an institutional level, it promotes better organization and real-time monitoring of departmental performance, helping departments like CS, SE, and ME present well-prepared projects during the Open House. This directly supports students in showcasing their work effectively to potential employers, boosting employability and professional growth. Overall, the system leads to better resource utilization, reduced paperwork, and a more streamlined academic workflow, contributing positively to the academic and economic ecosystem.
Methodologies
The "Streamline Submission and Revision of FYP for Open House" portal follows a structured approach to ensure the effective design and implementation of the system. The project is developed using the Agile methodology, focusing on iterative development and continuous feedback from stakeholders to ensure the system meets user requirements. Below is a breakdown of the methodologies applied:
Requirement Analysis:
The first phase involves understanding the needs of students, supervisors, QA testers, HODs, and directors. This is achieved by collecting requirements through interviews, discussions, and reviewing existing systems.
System Design:
A system architecture is created, focusing on role-based portals for different stakeholders (students, supervisors, QA testers, HODs, and directors). The design process also includes database modeling, UI/UX design using React and Tailwind CSS, and setting up MongoDB for data storage.
Development:
The system is developed in phases, with each module being implemented and tested individually. Frontend development is done using React, HTML, CSS (Tailwind CSS), while the backend utilizes MongoDB for efficient data management.
Testing and Quality Assurance:
After the initial development phase, the system undergoes rigorous testing to ensure functionality, security, and usability. Automated CV testing is implemented to validate the CVs against predefined templates. Manual testing is done by QA testers, followed by further testing by supervisors to ensure accuracy.
Deployment:
Once the system is fully developed and tested, it is deployed for real-world usage. This phase involves monitoring the system for any issues and making necessary adjustments.
Feedback and Maintenance:
Continuous feedback is gathered from all users (students, supervisors, QA testers, HODs, and directors) to improve the system. Regular maintenance and updates are scheduled to enhance performance and introduce new features as needed.
This agile, iterative approach ensures that the system remains flexible, scalable, and able to adapt to evolving needs while providing continuous improvements throughout its development lifecycle.
Outcome
The outcome of the "Streamline Submission and Revision of FYP for Open House" portal is a fully automated and efficient system for managing Final Year Project submissions and reviews. The system aims to simplify and speed up the entire process, with significant improvements in the workflow for students, supervisors, QA testers, and academic authorities.
Key outcomes include:
Efficient Submission Process:
Students can easily upload and preview their FYP materials, including CVs, demo videos, banners, and reports, ensuring they have full control over their submissions.
Automated CV Testing:
The portal automates the testing of CVs against predefined templates, eliminating the need for manual checks and ensuring consistent quality.
Streamlined Review Process:
Supervisors can efficiently review projects, provide feedback, and send them to QA testers for further evaluation. Any necessary revisions are communicated promptly, reducing delays.
Real-time Notifications and Tracking:
All stakeholders, including students, supervisors, QA testers, and HODs, receive real-time notifications on the status of submissions, revisions, and approvals, ensuring clear and timely communication.
Comprehensive Reporting for HODs and Directors:
The portal offers HODs and directors real-time insights into the status of FYPs, with detailed reports on project approvals, pending tasks, and departmental performance, aiding in better decision-making.
Increased Efficiency at the Job Fair:
The system is designed to ensure that all FYPs are prepared, reviewed, and approved well in advance, improving the overall experience for students presenting their work at the Job Fair, while allowing employers to easily access high-quality, well-prepared project materials.
By automating and streamlining the process, the system not only saves time but also enhances the overall quality and efficiency of managing FYPs, making it ready for deployment at the upcoming Job Fair.
